Welcome to the new meeting assistant powered by Artificial Intelligence.
WorkPal is an AI-powered meeting assistant that helps small businesses and start-ups who want to keep track of discussions and essential information, by automatically recording meetings, transcribing meeting notes, providing a summary, a transcript and dividing the tasks with the use of AI technology.
Create a mobile app in response to a real world problem or need.
Develop an AI-Powered Meeting assistant tool that listen and takes down notes. It also generates a summary, list down the tasks mentioned in a meeting and export the task list to your favourite project management tool.
Research, design and implement an app for Capstone Project at Langara.
Figma, Illustrator, Photoshop, React, Node and A.I.
“How can I be engaged in a meeting and remember every detail?”
By working in advertising agencies I struggle with being fully engage in meetings and also, taking notes of everything what the creative director pointed such as concepts, campaign details and due dates; as a result, I tended to forgot many things or even didn’t recognize my own notes.
Small businesses and start-ups have difficulties managing their tasks because of their everyday hectic schedule. It is hard for them to remember every little detail from their meetings.
Usually, many meetings are done under heavy time constraint; keeping track of tasks and assigning them can be overwhelming.
After defining a problem, we wanted to take a closer look at WorkPal’s competitors and how they’re helping users to solve all those problems people face when they are having a meeting.
To start getting an idea of who Workpal users are, we created provisional personas based on a research we did about which fields are having more meetings and how the members behave.
Focus on the meeting and get detailed, clear and written information.
Keep the workflow as smooth as
possible.
Fail to take or understand notes of the important details.
Being side-tracked easily of the meeting
purpose.
Manage efficiently tasks to ensure everyone is working towards the same goal.
Improve productivity
Missing deadlines and reworking due to lose track of essential tasks.
Keep remembering team members
their own tasks.
“As a Content Creator, I want to get a way to record and storage meetings as easy and quick as possible so that I will be able to check accurate details whenever I need”
“As an accountant director, I want to get a summary of the meeting so that I’ll be aware what overall the team discussed when I can’t attend a meeting”
“As a Project Manager, I want to export and assign tasks easily so that the team members know exactly what to do”
After the user research we focus on how might we help our users to mitigate their pains points and achieve their goals. We came up with a pack of doable features which match business and user goals.
Despite the user flow is a crucial stage it could be an overwhelming process. The final version took us around 2 weeks to be ready and even after the wireframes we were still doing some changes to improve the user experience.
I believe sketching the wireframes by hand is really helpful to define, at first glance, hierarchy and layout.
For the prototype stage we built medium-fidelity wireframes on Figma by using components and parent elements which allowed us to easily adapt the UI style without wasting time and energy to be consistent.
We found out interesting insights after testing the first stage of the prototype. Most of them related to core moment of the app “the recording part”; some users struggled with finding how to finish a meeting or even where to check the transcript after recording. So we noticed we needed to be more specific and let the user know key moments by putting some pop-ups.
For the logo design, we did more than 150 sketches among 4 designers. We pick the one suited the best with the values and then we did more iterations. The logo was inspired by the waves used for the audio sound when being recorded combined with the letter “W” of WorkPal.
We chose this color palette which creates high contrast and conveys professionalism without losing that friendly touch we wanted to keep.
Carbona test is a sans-serif font with a medium x-height which makes it easy to read. Its versatility allowed us to play with 10 different styles and thus focus on hierarchy and consistency.
UI kit is key to keep consistency along the project. After sketching some of the logos, one of them turned into the good idea of creating “RobotPal” our AI assistant which became essential part of our UI kit and our app in general. We designed an acrylic pin for the final presentation which was hand out within the audience.
The high fidelity wireframes and prototype were designed within 3 weeks. With WorkPal’s branding defined, we worked on incorporating the brand identity to craft the visual design of our app. We were testing the prototype several times in order to keep it as user-friendly and functional as possible.
As students who wasn’t very familiar with A.I, my team and I had to learn a lot through research and iteration
to get a more solid understanding. With a tight time constraint of 12 weeks and agile teamwork, WorkPal
was successfully implemented being the only team using Artificial Intelligence and winning the
second prize at the Capstone student’s showcase.
After the final presentation, many people from the
audience were intrigued asking us when it would be the product launch to the market. This kind of feedback
encourages us to continue developing innovative experiences and why not, implementing in the real market.
